New Bradwell Community Centre:
Corporate / Commercial Business Hirers
These conditions relate to the commercial / corporate business hire of the New Bradwell Community Centre, Church Street, New Bradwell, Milton Keynes MK13 0DA, managed by the New Bradwell Parish Council. Revised 3rd February 2025.
A commercial / corporate business is a sole trader or limited company as defined by HMRC whose services and / or products are provided for a fee to generate profit for that sole trader or limited company.
PERMITTED ACTIVITIES
• Corporate networking events and meetings
• Trade exhibitions
• Training sessions and workshops
• Corporate award ceremonies
• Sports and Fitness Classes
• Video / Audio Recording
PROHIBITED ACTIVITIES
• Parties for adults aged 16 – 21
• Gambling for monetary gain
• Meetings / Gatherings of Churches / Religious Groups
• Religious ceremonies of any kind
• Gatherings in support / promotion of a political stance / party..
• Political protests.
HOURLY BOOKING FEES
MAIN HALL
Occasional Hire
2 sessions or less
Monday-Thursday 08:00 – 22:00 £20 p/h
Friday 08:00 – 23:00 £20 p/h
Saturday 08:00 – 18:00 £20 p/h
Saturday 18:00 – 23:00 £20 p/h
Sunday 08:00 – 22:00 £20 p/h
Regular Hire
3 sessions or more
Monday-Thursday 08:00 – 22:00 £16 p/h
Friday 08:00 – 23:00 £16 p/h
Saturday 08:00 – 18:00 £16 p/h
Saturday 18:00 – 23:00 £16 p/h
Sunday 08:00 – 22:00 £16 p/h
GYM / SMALL HALL
Occasional Hire
2 sessions or less
Monday-Thursday 08:00 – 22:00 £18 p/h
Friday 08:00 – 23:00 £18 p/h
Saturday 08:00 – 18:00 £18 p/h
Saturday 18:00 – 23:00 £18 p/h
Sunday 08:00 – 22:00 £18 p/h
Regular Hire
3 sessions or more
Monday-Thursday 08:00 – 22:00 £14 p/h
Friday 08:00 – 23:00 £14 p/h
Saturday 08:00 – 18:00 £14 p/h
Saturday 18:00 – 23:00 £14 p/h
Sunday 08:00 – 22:00 £14 p/h
EQUIPMENT STORAGE CHARGE
Should the hirer require equipment storage, an agreed-upon storage charge shall apply, contingent upon prior agreement.
These charges are as follows:
Small Cupboard: £10 per month
Large Cupboard: £20 per month
OPTIONAL ADD-ONS
• Hire of kitchen: £20 per session
• Overnight surcharge: £50
SEASONAL ADDITIONAL FEES
(Applicable to all bookings between January – March)
• Winter Fuel Supplement (3 hrs & 15 mins or less): £7 per session
• Winter Fuel Supplement (3 hrs & 30 mins or more): £12 per session
DEPOSIT RETENTION AND ADDITIONAL CHARGES
A refundable damage deposit of £100 is applicable to all commercial / corporate bookings.
Following the event the venue will be inspected and if no damage is identified, the full deposit will be returned to the hirer within 14 working days.
Damage deposits are refunded to the original payment method used to pay the invoice
The damage deposit will be retained in full or in part under the following circumstances:
1. If the hall and facilities are not left in a clean and tidy condition as per the leaving checklist.
2. If there is any damage to the premises, equipment, or furnishings.
3. If there is any violation of the fireworks prohibition or car park usage rules.
4. If noise levels exceed acceptable limits for a residential area.
5. If any other conditions of hire are breached.
The Parish Council reserves the right to determine the extent of deposit retention based on the severity of the breach or damage.
Furthermore, the Parish Council reserves the right to charge the hirer for any damage repair costs or additional cleaning expenses that exceed the amount of the deposit. The hirer agrees to pay any such additional charges promptly upon receipt of an invoice from the Parish Council.
A copy of these conditions is emailed to all commercial / corporate business hirers with their approved booking requests. Please read them carefully.
INVOICES
• Invoices can only be issued to the person & organisation named on the booking request
• Invoice for the full hire fee is issued same day as the booking request is approved
• Hirers have 7 working days from issue date to pay invoice in full
• New Bradwell Parish Council may arrange an alternative payment schedule with the hirer at its discretion
CANCELLATION POLICY
Cancellation terms are as follows:
Regular Hire: The hirer reserves the right to cancel a booking (or series of bookings) in writing/email to New Bradwell Parish Council giving a minimum of 4 weeks’ notice, at which time any payment made by the hirer will be refunded. If 4 weeks’ notice or more is given, 100% of any payment will be refunded. If less than 4 weeks’ notice is given, 50% of any payment and 100% of the deposit* will be refunded (*if applicable).
Occasional Hire: The hirer reserves the right to cancel a booking (or series of bookings) in writing/email to New Bradwell Parish Council giving a minimum of 4 weeks’ notice, at which time any payment made by the hirer will be refunded. If 4 weeks’ notice or more is given, 100% of any payment will be refunded. If less than 4 weeks’ notice is given, 50% of any payment and 100% of the deposit* will be refunded (*if applicable). The full hire fee will be retained by New Bradwell Parish Council if the hirer gives insufficient notice of cancellation
New Bradwell Parish Council reserves the right to cancel a booking. Reasons for cancellation may include, but are not limited to: unpaid invoices, or interruption to heating / lighting supplies.
Where possible, New Bradwell Parish Council will provide sufficient notice of cancellation to the hirer.
LIABILITY INSURANCE REQUIREMENT
Regular hirers are obligated to procure and maintain adequate public liability insurance coverage pertaining to the hire. A duplicate of the insurance certificate must be submitted alongside the booking form.
LIMITATION OF LIABILITY
New Bradwell Parish Council shall not assume responsibility for any loss or injury that may transpire during the duration of the hire. By submitting the booking form, the hirer indemnifies the Parish Council against any claims for loss or personal injury, except in cases arising from the demonstrable negligence of the Parish Council.
WORKING WITH CHILDREN AND RESPONSIBLE SUPERVISION
If the hirer engages in activities involving minors, it is incumbent upon them to ensure that adults have undergone Disclosure and Barring Service (DBS) checks. Any individual under the age of 16 must be under the continuous supervision of a responsible adult.
SAFE USE OF ELECTRICAL EQUIPMENT
Electrical appliances shall only be connected if certified safe. The hirer bears the responsibility of confirming the proper shutdown of all electrical equipment at the conclusion of the booking, and also for securing the premises. In the event that space heaters or lights are left operational, the hirer shall be liable for the associated electricity consumption charges.
ADHERENCE TO BOOKING SCHEDULE
The hirer must strictly adhere to the designated booking times. Any extension beyond the stipulated duration shall incur additional charges at the prevailing hourly rate.
PRESERVATION OF COMMUNITY CENTRE PROPERTY
Removal of any property owned by the Community Centre from its premises is strictly prohibited.
POST-BOOKING AREA CLEANING
The hirer is responsible for ensuring the hired area, including any utilized kitchen & toilet facilities, are thoroughly cleaned at the conclusion of the booking period.
RUBBISH DISPOSAL RESPONSIBILITY
The hirer must arrange for the proper disposal of all generated rubbish. Dumping rubbish in the car park or entrance areas is strictly prohibited. Failure to remove rubbish promptly may result in additional removal charges.
FIRE SAFETY MEASURES
Unobstructed access to fire exits and firefighting equipment must be maintained at all times by the hirer.
REQUISITE LICENSES
The hirer shall be solely responsible for obtaining any necessary licenses, encompassing, but not restricted to, licenses for alcohol service or musical performances.
EVENT VENUE USAGE
Events are restricted to the designated hired spaces and shared indoor facilities within the premises. Any utilization of the car park or other outdoor areas requires written authorization from the Parish Council, with the exception of parking.
CAR PARK USAGE AND SAFETY
The car park is to be used solely for parking vehicles. Setting off fireworks or using the car park for any activities other than parking is strictly prohibited. Hirers must ensure that all attendees enter and exit the car park in a safe and responsible manner. Any dangerous driving or misuse of the car park will result in the forfeiture of the damage deposit and may lead to the termination of the hire.
NOISE CONTROL
As the Community Centre is located in a residential area, hirers must ensure that noise levels, both inside and outside the premises, are kept to a minimum. This includes music volume, attendee behaviour, and any activities that may cause disturbance to nearby residents. Failure to maintain appropriate noise levels may result in the termination of the event and forfeiture of the damage deposit.
ALTERATIONS AND DECORATIONS
Any alterations to the building's décor, such as the installation of lights or decorations, necessitate prior written approval from the Parish Council.
ACCEPTANCE OF CONDITIONS
The act of completing the booking form is tantamount to the hirer's unequivocal acceptance of the stipulated hire conditions.
POST-BOOKING CHECKLIST
At the conclusion of each booking period, hirers are required to fulfil all steps outlined in the provided leaving checklist.
EQUIPMENT AND FIRE SAFETY
Tampering with any equipment within the premises, including the router, is strictly prohibited. Misuse of the fire alarm system shall result in the imposition of penalty fees.
If you require further information about New Bradwell Community Centre, please visit our General Information page.
A commercial / corporate business is a sole trader or limited company as defined by HMRC whose services and / or products are provided for a fee to generate profit for that sole trader or limited company.
PERMITTED ACTIVITIES
• Corporate networking events and meetings
• Trade exhibitions
• Training sessions and workshops
• Corporate award ceremonies
• Sports and Fitness Classes
• Video / Audio Recording
PROHIBITED ACTIVITIES
• Parties for adults aged 16 – 21
• Gambling for monetary gain
• Meetings / Gatherings of Churches / Religious Groups
• Religious ceremonies of any kind
• Gatherings in support / promotion of a political stance / party..
• Political protests.
HOURLY BOOKING FEES
MAIN HALL
Occasional Hire
2 sessions or less
Monday-Thursday 08:00 – 22:00 £20 p/h
Friday 08:00 – 23:00 £20 p/h
Saturday 08:00 – 18:00 £20 p/h
Saturday 18:00 – 23:00 £20 p/h
Sunday 08:00 – 22:00 £20 p/h
Regular Hire
3 sessions or more
Monday-Thursday 08:00 – 22:00 £16 p/h
Friday 08:00 – 23:00 £16 p/h
Saturday 08:00 – 18:00 £16 p/h
Saturday 18:00 – 23:00 £16 p/h
Sunday 08:00 – 22:00 £16 p/h
GYM / SMALL HALL
Occasional Hire
2 sessions or less
Monday-Thursday 08:00 – 22:00 £18 p/h
Friday 08:00 – 23:00 £18 p/h
Saturday 08:00 – 18:00 £18 p/h
Saturday 18:00 – 23:00 £18 p/h
Sunday 08:00 – 22:00 £18 p/h
Regular Hire
3 sessions or more
Monday-Thursday 08:00 – 22:00 £14 p/h
Friday 08:00 – 23:00 £14 p/h
Saturday 08:00 – 18:00 £14 p/h
Saturday 18:00 – 23:00 £14 p/h
Sunday 08:00 – 22:00 £14 p/h
EQUIPMENT STORAGE CHARGE
Should the hirer require equipment storage, an agreed-upon storage charge shall apply, contingent upon prior agreement.
These charges are as follows:
Small Cupboard: £10 per month
Large Cupboard: £20 per month
OPTIONAL ADD-ONS
• Hire of kitchen: £20 per session
• Overnight surcharge: £50
SEASONAL ADDITIONAL FEES
(Applicable to all bookings between January – March)
• Winter Fuel Supplement (3 hrs & 15 mins or less): £7 per session
• Winter Fuel Supplement (3 hrs & 30 mins or more): £12 per session
DEPOSIT RETENTION AND ADDITIONAL CHARGES
A refundable damage deposit of £100 is applicable to all commercial / corporate bookings.
Following the event the venue will be inspected and if no damage is identified, the full deposit will be returned to the hirer within 14 working days.
Damage deposits are refunded to the original payment method used to pay the invoice
The damage deposit will be retained in full or in part under the following circumstances:
1. If the hall and facilities are not left in a clean and tidy condition as per the leaving checklist.
2. If there is any damage to the premises, equipment, or furnishings.
3. If there is any violation of the fireworks prohibition or car park usage rules.
4. If noise levels exceed acceptable limits for a residential area.
5. If any other conditions of hire are breached.
The Parish Council reserves the right to determine the extent of deposit retention based on the severity of the breach or damage.
Furthermore, the Parish Council reserves the right to charge the hirer for any damage repair costs or additional cleaning expenses that exceed the amount of the deposit. The hirer agrees to pay any such additional charges promptly upon receipt of an invoice from the Parish Council.
A copy of these conditions is emailed to all commercial / corporate business hirers with their approved booking requests. Please read them carefully.
INVOICES
• Invoices can only be issued to the person & organisation named on the booking request
• Invoice for the full hire fee is issued same day as the booking request is approved
• Hirers have 7 working days from issue date to pay invoice in full
• New Bradwell Parish Council may arrange an alternative payment schedule with the hirer at its discretion
CANCELLATION POLICY
Cancellation terms are as follows:
Regular Hire: The hirer reserves the right to cancel a booking (or series of bookings) in writing/email to New Bradwell Parish Council giving a minimum of 4 weeks’ notice, at which time any payment made by the hirer will be refunded. If 4 weeks’ notice or more is given, 100% of any payment will be refunded. If less than 4 weeks’ notice is given, 50% of any payment and 100% of the deposit* will be refunded (*if applicable).
Occasional Hire: The hirer reserves the right to cancel a booking (or series of bookings) in writing/email to New Bradwell Parish Council giving a minimum of 4 weeks’ notice, at which time any payment made by the hirer will be refunded. If 4 weeks’ notice or more is given, 100% of any payment will be refunded. If less than 4 weeks’ notice is given, 50% of any payment and 100% of the deposit* will be refunded (*if applicable). The full hire fee will be retained by New Bradwell Parish Council if the hirer gives insufficient notice of cancellation
New Bradwell Parish Council reserves the right to cancel a booking. Reasons for cancellation may include, but are not limited to: unpaid invoices, or interruption to heating / lighting supplies.
Where possible, New Bradwell Parish Council will provide sufficient notice of cancellation to the hirer.
LIABILITY INSURANCE REQUIREMENT
Regular hirers are obligated to procure and maintain adequate public liability insurance coverage pertaining to the hire. A duplicate of the insurance certificate must be submitted alongside the booking form.
LIMITATION OF LIABILITY
New Bradwell Parish Council shall not assume responsibility for any loss or injury that may transpire during the duration of the hire. By submitting the booking form, the hirer indemnifies the Parish Council against any claims for loss or personal injury, except in cases arising from the demonstrable negligence of the Parish Council.
WORKING WITH CHILDREN AND RESPONSIBLE SUPERVISION
If the hirer engages in activities involving minors, it is incumbent upon them to ensure that adults have undergone Disclosure and Barring Service (DBS) checks. Any individual under the age of 16 must be under the continuous supervision of a responsible adult.
SAFE USE OF ELECTRICAL EQUIPMENT
Electrical appliances shall only be connected if certified safe. The hirer bears the responsibility of confirming the proper shutdown of all electrical equipment at the conclusion of the booking, and also for securing the premises. In the event that space heaters or lights are left operational, the hirer shall be liable for the associated electricity consumption charges.
ADHERENCE TO BOOKING SCHEDULE
The hirer must strictly adhere to the designated booking times. Any extension beyond the stipulated duration shall incur additional charges at the prevailing hourly rate.
PRESERVATION OF COMMUNITY CENTRE PROPERTY
Removal of any property owned by the Community Centre from its premises is strictly prohibited.
POST-BOOKING AREA CLEANING
The hirer is responsible for ensuring the hired area, including any utilized kitchen & toilet facilities, are thoroughly cleaned at the conclusion of the booking period.
RUBBISH DISPOSAL RESPONSIBILITY
The hirer must arrange for the proper disposal of all generated rubbish. Dumping rubbish in the car park or entrance areas is strictly prohibited. Failure to remove rubbish promptly may result in additional removal charges.
FIRE SAFETY MEASURES
Unobstructed access to fire exits and firefighting equipment must be maintained at all times by the hirer.
REQUISITE LICENSES
The hirer shall be solely responsible for obtaining any necessary licenses, encompassing, but not restricted to, licenses for alcohol service or musical performances.
EVENT VENUE USAGE
Events are restricted to the designated hired spaces and shared indoor facilities within the premises. Any utilization of the car park or other outdoor areas requires written authorization from the Parish Council, with the exception of parking.
CAR PARK USAGE AND SAFETY
The car park is to be used solely for parking vehicles. Setting off fireworks or using the car park for any activities other than parking is strictly prohibited. Hirers must ensure that all attendees enter and exit the car park in a safe and responsible manner. Any dangerous driving or misuse of the car park will result in the forfeiture of the damage deposit and may lead to the termination of the hire.
NOISE CONTROL
As the Community Centre is located in a residential area, hirers must ensure that noise levels, both inside and outside the premises, are kept to a minimum. This includes music volume, attendee behaviour, and any activities that may cause disturbance to nearby residents. Failure to maintain appropriate noise levels may result in the termination of the event and forfeiture of the damage deposit.
ALTERATIONS AND DECORATIONS
Any alterations to the building's décor, such as the installation of lights or decorations, necessitate prior written approval from the Parish Council.
ACCEPTANCE OF CONDITIONS
The act of completing the booking form is tantamount to the hirer's unequivocal acceptance of the stipulated hire conditions.
POST-BOOKING CHECKLIST
At the conclusion of each booking period, hirers are required to fulfil all steps outlined in the provided leaving checklist.
EQUIPMENT AND FIRE SAFETY
Tampering with any equipment within the premises, including the router, is strictly prohibited. Misuse of the fire alarm system shall result in the imposition of penalty fees.
If you require further information about New Bradwell Community Centre, please visit our General Information page.